Change intranet without starting from scratch.
Your contract is up for renewal, the bill is rising and the tool is mainly used at head office. We help you move to a simpler, cheaper intranet that is open to the frontline, migrating only what deserves it.
Timeframe observed at one of our clients, from launch to go-live.
It may be time to change if…
The renewal is coming with a price increase
The licence goes up at every renewal, without usage following.
The tool is mainly used at head office
Contributors publish, but readers are limited to the offices. The frontline never visits.
Every change goes through an integrator
A new page, a new template, an upgrade: everything becomes a billable project.
A migration in four stages.
Weeks 1 and 2 · Usage audit
We analyse what is actually read, by whom, and what no longer is. It is often less than a third of the content.
Weeks 3 and 4 · New structure
A streamlined structure, built with your teams, and mock-ups approved before any migration.
Weeks 5 and 6 · Content migration
We migrate the useful content, reference documents and access rights. The rest is archived.
Weeks 7 and 8 · Training and launch
Your contributors are trained, the launch is announced on every channel, including to the frontline.
What changes for you.
Controlled costs
An annual subscription, fixed set-up fees and no more integrator to pay for every change.
Self-sufficient teams
Your communicators create pages, news and newsletters themselves, with no technical skills.
The frontline finally included
The intranet extends to mobile, with access without an email address for frontline teams.
“We Advocacy supported us with responsiveness and efficiency. Their availability throughout the project made the process simple and smooth for our team.”
The modules involved.
The Platform plan includes the intranet, the mobile app and the migration of your current tool.
Questions about migration.
Do we have to migrate everything?
No, and in fact we advise against it. The usage audit generally shows that a large share of content is no longer read. We migrate what is useful and archive the rest, which makes the new intranet clearer from day one.
Can both intranets run in parallel?
Yes, during the transition. This lets you switch over gradually and only shut down the old tool once the new one has been adopted.
How does leaving LumApps, Powell or SharePoint work?
We work from an export of your content and an analysis of how it is used. Only useful content is migrated; the rest is archived on your side.
What happens to existing access rights?
They are rebuilt from your directory attributes (entity, site, job), so you no longer need to maintain groups by hand.
Who does the content migration work?
We take care of it with your teams, as part of the Platform plan set-up fees. Your contributors approve the migrated content.
Replace or complement your intranet: the decision guide
Redesign, replace or complement: the criteria, hidden costs and method to choose the right option.
Download the white paperIs your intranet contract coming up for renewal?
In 30 minutes, we compare your current tool with We Advocacy on your own usage, total cost included.